Privacy Policy

Last Update: October 2025

1. About this Policy:

This Privacy Policy explains how the Fab City Foundation (“we,” “our,” or “us”) collects, uses, and protects information through the Fab City Forum (forum.fab.city).

The Fab City Foundation is a non-profit organization registered in Estonia and acts as the controller of personal data collected through this forum in compliance with the EU General Data Protection Regulation (GDPR).

This forum is operated as part of the Fab City Global Initiative, a collaborative space for members, partners, and practitioners to exchange knowledge and coordinate work related to Fab City programs and projects.

2. Information we Collect:

We collect only the information necessary to operate and improve this forum.

When you register or participate, we may collect:

  • Name and email address (required for account creation and verification).

  • IP address and browser information (logged automatically for security and moderation).

  • Content you post, including messages, uploads, and profile details you choose to share.

You may browse the forum without creating an account. Registered users verify ownership of their email address by confirming a link sent during registration.

3. How do we use your Information:

We use the information we collect to:

  • Operate and maintain the Fab City Forum.

  • Enable participation in discussions, collaborations, and network activities.

  • Respond to inquiries or moderation requests.

  • Send system notifications you opt into (for example, replies, mentions, or password resets).

  • Improve the reliability, usability, and security of the forum platform.

We do not use forum data for marketing, advertising, or profiling.

4. Legal Basis for Processing:

We process personal data based on:

  • Your consent (when you register or provide optional information).

  • Legitimate interests (to maintain a secure and functional collaboration environment).

  • Legal obligations (where required by EU or Estonian law).

5. Data Storage and Retention:

Forum data is hosted on servers provided by DigitalOcean within the European Union.

We retain personal information only for as long as necessary to operate this service:

  • User account data: retained until you delete your account or request removal.

  • Server logs (IP addresses, access records): retained for no more than 30 days.

  • Content you post publicly: remains visible until deleted by you or moderators.

6. Cookies:

This forum uses cookies to:

  • Keep you logged in between visits.

  • Remember user preferences and session settings.

  • Generate aggregated statistics on site usage (without identifying individuals).

You can disable cookies in your browser, but some features may not function properly.

7. Sharing of Information:

We do not sell, trade, or share personal information with third parties.

Limited data may be shared with trusted service providers who help us operate this platform (for example, email delivery or hosting). These providers act under data-processing agreements and comply with GDPR requirements.

We may disclose limited data if required by law, or to protect the rights, property, or safety of the Foundation or other forum users.

8. Third Party Content:

Some discussions may link to or embed external websites or media. These are managed independently and have their own privacy policies. We are not responsible for external content once you leave forum.fab.city.

9. Children’s Privacy

This forum is intended for users aged 18 and older. We do not knowingly collect information from children under 18. If you believe a minor has provided personal data, contact info@fab.city and we will remove it.

10. Your Rights:

Under EU-GDPR, you have the right to:

  • Access the data we hold about you.

  • Request correction or deletion of your personal data.

  • Withdraw consent for data processing.

  • Request data portability.

  • Lodge a complaint with your local Data Protection Authority.

You can manage or delete your account at any time from your forum profile settings or by contacting info@fab.city.

11. Changes to this Policy:

We may update this Privacy Policy periodically. Any changes will be published on this page, with the updated date indicated above. Continued use of the forum after changes take effect means you accept the revised version.

12. Contact:

SA Fab City Foundation
F. R. Faehlmanni 5
10125 Tallinn, Estonia
Reg. code: 90014922

Email: info@fab.city

Website: https://fab.city